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Alumni, Communications and Philanthropy

Identifier: RG 05-5.23

Scope and Contents

The Office of Vice President for Alumni and College Relations is responsible for providing administrative oversight for securing endowment and annual fund support for the college, creating and disseminating information about the college and leading efforts to expand the circle of alumni and friends who are concerned with the welfare of the college.  The Office is currently made up of the following divisions: Advancement Services, Alumni Relations, Annual Giving, Development Operations and Prospect Research, Donor Relations and Communications, Major and Planned Gifts, and Marketing and Communications.


  • created: 1866-


Conditions Governing Access

Records can be accessed through the Reading Room, Berea College Special Collections and Archives, Hutchins Library, Berea College.

Conditions Governing Use

Federal copyright regulations. Records containing personal information may be restricted. Series 1, Box 6 is Restricted. Series 7 is Restricted.

Biographical or Historical Information

Previsously referred to as: Berea College News Bureau: College Publicity Bureau: Office of Information; Office of Development; Office of Public Relations; Department of Public Relations; Alumni and College Relations


27.00 boxes_(general)

Language of Materials



The Alumni, Communications and Philanthropy collection contains fundraising and publicity materials, records on donors and foundations, records of various department staff, alumni event and support materials, campus maps and tour guides, and staff newsletters published by the department.  A highlight of the collection is its numerous publications reflecting the fundraising efforts and historical background of the College which can be found in Series 2: Publicity and Publications.

Arrangement Note

The collection is arranged in the following series:

Series 1: Donors, Subscriptions, and Foundations

Series 2: Publicity and Publications

Series 3: Public Relations

Series 4: Alumni Relations

Series 5: Campus Maps and Tour Guides

Series 6: Staff Newsletters

Series 7: Restricted Files: Legal Matters and Other Issues

Related Materials

RG 5/5.03: Berea College Alumni Association

RG 5/5.32: Business Office

RG 5/5.19: Office of the Vice President for Finance

RG 5/5.23PA: News Bureau and Public Relations Photographic Archives

RG 5/5.23VF: Berea College News Bureau Vertical Files

Berea College Photographic Archives

Processing Information

Materials were reprocessed and this guide was created in Janurary 2018. Updated April 2018. Series 7 processed into collection and finding aid updated Aug 2021. Finding guide and name change updated March 2023.

Finding Aid for Records of Alumni, Communications and Philanthropy
Description rules
Describing Archives: A Content Standard
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Repository Details

Part of the Berea College Special Collections and Archives Repository

Hutchins Library
100 Campus Drive
Berea Kentucky 40404 US